Where should the contractor's approval stamp be applied for SD-11 closeout submittals?

• A. The document itself
• B. A separate sheet accompanying the document
• C. The contractor's invoice
• D. On the project schedule

Answer: (B)

The contractor’s approval stamp should be placed on a separate sheet that accompanies the SD-11 closeout submittal package. This dedicated sheet serves as the formal certification of review and approval without altering the actual documents inside the submittal. It creates a clear, auditable record that the submittal has been checked for completeness and compliance and is ready for submission.

The sheet should include the contractor’s stamp (with date and signature or initials) and reference the project and submittal details so reviewers can easily verify what was approved. Keeping the stamp on a separate sheet preserves the integrity of the documents themselves and provides a consistent place to locate approvals. Stamping the document content itself or stamping unrelated items (like an invoice or schedule) would not properly certify the closeout submittal.